The Proposal Process
- The proposal will be assigned an SFOS number and Banner number. You can view the progress status of your proposal on the web using the PI's last name. You will need to log into mySFOS first.
- If your proposal is being submitted to NSF, it will be set up on FastLane and given an NSF working (temporary proposal number) number.
- The proposal will be formatted and assembled according to the applicable RFP/ funding agency requirements. Please do as little formatting as possible because this will make it easier for us to work on your document without having to “undo” formatting that is not appropriate.
- The SFOS Proposal Department must process and review your proposed draft budget. This is a requirement before any correspondence is made with the agency, or with other PI(s).
- Discuss budget and agency requirements with the SFOS Proposal Department as early as possible in the process so there is adequate time for drafts, revisions, form preparation, and agency data entry/uploading.
- Subaward or consultant recipients must provide a statement of work, timeline, and a justified budget that has original signatures of designated signatory authority of the subaward or consultant agency/company and PI. It must be delivered to SFOS Proposal Department prior to the proposal submission to UAF Office of Sponsored Programs for final review.
- A UAF Cover Page and a UAF Proposal Routing Form will be prepared and submitted to the appropriate PI(s), Co-PI(s), Directors, Dean, and Vice Provost for Research at Office of Sponsored Programs.
- a. Any signatures from outlying area personnel may be faxed but the originals must be sent via carrier of choice to the SFOS Fairbanks Office immediately.
- All documents will be sent to the UAF Office of Sponsored Programs (OSP) for final review and approval.
- As soon as the signed proposal is received from OSP, the original and required copies are mailed. Copies are given to all UAF-listed PI(s), Co-PI(s), and a file copy. A file copy is filed at the SFOS Proposal Department until funding has been awarded. Once funding has been awarded, the file is given to the SFOS Grants & Contracts Technician for account set-up.
- Follow-up Communication
Communication regarding acceptance/funding/declination/resubmittal should be between the SFOS Business Office, other departments (such as UAF Grants & Contracts) and the funding agency. Please notify the SFOS Proposal Department whenever you, as the PI, have received any notice or have had updated conversations with the prospective funding agencies. It is important to keep in-house databases and Banner proposal and grant modules current and up-to-date.
